Important Element for an Accounting Information System to Run Smoothly
Offering many positive things for the company, you might intend to use an accounting information system in the company. However, before you can run an optimal SIA, you need to prepare several important elements that are interrelated in the application of the information system. Some elements of SIA include:
1. Trained Human Resources
Human resources are trained and understand business in the field of accounting and financial processes in general. SIA would be better run by HR who work as accountants or have experience in the scientific field.
2. Ability to Run All Financial and Accounting Procedures
The next element is the ability to carry out all financial and accounting procedures.
3. Financial Data Form
AIS also requires a Financial Data Form in order to run well. The form has a function as a record of all financial activities carried out by the company concerned.
4. Computers that are Connected with a Network
Next is a device in the form of a computer that is connected to a network.
5. Operate through the Accounting Program
Finally, you will be able to operate SIA through an accounting program such as MYOB or Oracle Finance that offers this information system application.
In addition to the five elements, SIA also requires subsystems that make their performance more effective. The subsystem is a Transaction Processing System that supports daily business operations, Bookkeeping which is used to compile financial reports, Management Reporting which is useful for managing company reports. By having these three subsystems, the performance of the SIA that you manage will be even better.
What impedes the Accounting Information System
Although SIA offers many functions and benefits that can help the company to develop more rapidly, SIA has several obstacles. Some of these obstacles often interfere with the running of this system so that its functions and benefits cannot be felt by the company.
1. Inadequate HR
The obstacle that often occurs from the use of Accounting Information Systems is inadequate HR. As one of the main elements so that this information system can run well, the human resources possessed must have good quality and understand the technology.
So when HR does not yet understand the AIS, regular training processes need to be carried out until the information system is well understood.
2. Lack of Accounting Software and Supporting Computers
The second obstacle of running an AIS is the lack of accounting software and computers that can support the running of the information system. Problems that often occur from the use of SIA is the level of security that is not good and the risk of data theft and so forth.
3. Incomplete Financial Data
The last obstacle that is common is the incomplete contents of financial data. The need for information verification also makes SIA difficult to run efficiently. So, the SIA function so that accounting activities run more efficiently becomes unfulfilled.
Accounting Information Systems Support A Better Growing Business
Technological developments indeed touch almost all aspects of activities carried out by today’s society. If you do not use it properly, it is not impossible that the work done will be less competitive with those who have used technological assistance.